Records Administrator

We provide expert, sustainable solutions in records and information management, digital transformation services, data centres, asset lifecycle management, and fine art storage, handling, and logistics.

We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let’s start the conversation.

Job Title Records Administrator

• Department. NDA
• Location Wick
• Reports to (direct) Team Leader
• Working Pattern Mon – Fri – 07.30-15.30

Objectives of the Role

• Priage / Scan and quality check records and support activities for our client the Nuclear Decommissioning Authority.
• Sort confidential information to ensure that it is appropriately logged.
• Main Duties and Responsibilities
• Understand the Records Retention Schedule
• Check records against the Records Retention Schedule to decide which output stream to put the record in / Priage / Scanning and quality checking of records.
• Decide whether the record should be retained, shredded, or considered by the client for correct action
• Raise any queries with the Team Leader
• Understand the key principles and requirements of ISO 27001 and GDPR and be able to effectively demonstrate compliance with all applicable information security requirements
• This is not an exhaustive list of duties and you may be asked to do other tasks which you should not reasonably refuse.

Skills Knowledge – Essential

• Baseline Personnel Security Standard (BPSS) Clearance
• Ability to and understand and follow both verbal and written instructions
• Attention to detail
• Accuracy
• Pride in work
• Confidentiality – understands the need to keep information confidential and their responsibilities
• Ability to learn quickly
• Decision making
• Dexterity
• Ability to work successfully in a team
• Effective verbal communication skills
• Organised
• Able to work quickly with no loss of quality

Desirable

• Initiative
• Essential
• Good understanding of English language
• Basic health and safety at work
• Experience Qualifications
• Experience of working in a busy office environment
• Experience of working in a similar role before

Targets

• Be able to follow instructions provided by the Team Leaders to organise documents correctly
• Can sift documents at the expected rate with no reduction in attention to detail and quality
• No or very few errors made where documents are incorrectly sorted, especially those for shredding